The CONFERENCEsource Process

Needs Assessment

CONFERENCEsource works with meeting planners to produce a needs analysis of general and specific requirements for your off-site meetings.

Site Research

CONFERENCEsource reviews our resources and database to find venues that best meet your time, budget, and organization needs. We prepare RFPs for prospective hotels, resorts, conference or convention centers. We arrange site visits with special attention to preparing clients to "see, hear, and feel" more than the official presentation provided by potential venues.

Apples to Apples

CONFERENCEsource makes sure that our clients understand and can easily compare the accommodations, meeting facilities, dining and recreation options offered by potential venues so they can make informed choices.

Negotiations

CONFERENCEsource negotiates on your behalf, under your supervision, for the best rates possible.

Complete Meeting Management

CONFERENCEsource provides site-specific solutions ranging from taking detailed responsibilities delegated by experienced meeting planners to walking new planners or busy executive through their first planning projects. In addition, CONFERENCEsource, through its associates, can provide complete meeting management services including travel arrangements, registration, and daily event management. The full range of services can include Budgeting and Financial Management, Program Design, Conference Marketing and Printed Material Management, Speaker Services, Registration Services, Supplier Contracting, Food and Beverage Management, Exhibit Coordination, On-Site Coordination Services and Meeting Logistics; and Meeting Evaluation and Reporting Services.